User manual KONICA MINOLTA PAGESCOPE ADDRESS BOOK UTILITY VERSION 1.4

[. . . ] 1. 4 Contents Contents 1 Getting Started 1. 1 1. 2 1. 3 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Supported Models. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 2 Software Installation 2. 1 2. 2 How to Install the PageScope Address Book Utility . . . . . . . . . . . . . . . . . 2-1 How to Uninstall the PageScope Address Book Utility. . . . . . . . . . . . . 2-2 3 Using the PageScope Address Book Utility 3. 1 3. 2 3. 3 3. 4 3. 5 3. 6 3. 7 3. 8 3. 9 3. 10 3. 11 3. 12 3. 13 To Start. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 To Exit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Screen Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Specify the Range of the Device Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Add Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Specify Default Settings for Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Creating an Address List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10 Importing Address Lists using CSV Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12 Import Address Configurations registered in Devices. . . . . . . . . . . . 3-14 Editing an Address List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15 Transfer an Address Book to a Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29 Using LDAP Server Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32 Saving the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37 4 APPENDIX 4. 1 4. 2 4. 3 4. 4 4. 5 Can I import Lotus Notes Structured Text Format?. . . . . . . . . . . . . . . . . . 4-1 Transferring Data Between Devices of Different Types . . . . . . . . . . . . 4-4 What do I do if this message is displayed?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Restrictions for each Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10 Device Connection Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 PageScope Address Book Utility i Contents About this Product PageScope Address Book Utility is an administration tool with which email addresses and fax numbers that are registered in the control panel of supported devices (multifunctional OA equipment) can be edited and changed from other computers on the network. After importing and editing address lists from devices, it can be used to then export these lists to devices. PageScope Address Book Utility can import address lists in CSV, TAB, LDIF, Lotus Notes Structured Text, and other formats. [. . . ] To change the order in One Touch Lists, select the item to move, and click "Up" and "Down". To delete an address from One Touch Lists, select the address to delete, and click "Delete". G G G G For 7145/7222/7228/7235 G To add an address from Importable Address to the Address List, do the following: 1. Import either e-mail addresses or fax numbers depending on the destination type. PageScope Address Book Utility 3-22 Using the PageScope Address Book Utility 5. If you have selected the number for an address that is already registered in the Address List, add it below. G G G G G 3 If you have clicked << Change, then instead of being added, the address will overwrite the existing number. To edit an address in the Address List, double click the address to edit. To create a new address in the Address List, double click an address that has no information registered. To change the order in the Address List, select the item to move, and click "Up" and "Down". To delete an address from the Address List, select the address to delete, and click "Delete". NOTE For the 7145 with a firmware version of either "20" or "25", SMB addresses can not be sent to the device. For the 7145 with a firmware version of "30", and for the 7222/7228/7235, SMB addresses can be sent to the device. For 8050/CF5001 G To add an address from Importable Address to the Registration list, select the number registered in the Registration list, select the address to register in Importable Address, and click << Add. PageScope Address Book Utility 3-23 3 G G G G G G Using the PageScope Address Book Utility If you have clicked << Change, then instead of being added, the address will overwrite the existing number. To edit an address in the Registration list, double click the address to edit. To create a new address in the Registration list, double click an address that has no information registered. To change the order in the Registration list, select the item to move, and click "Up" and "Down". To delete an address from the Registration list, select the address to delete, and click "Delete". In Registration list, click "Name" or "E-mail address" to change the order of each parameter. For Di1610f/fp, 7416MFG/MFP With this device type, the following two tabs appear: One Touch List and Speed Dial List. 3-24 PageScope Address Book Utility Using the PageScope Address Book Utility G 3 To add an address from Importable Address to One Touch Lists, select the number registered in One Touch Lists, select the address to register in Importable Address, and click <<Add. If you have selected the number for an address that is already registered in One Touch Lists, add it below. G To add an address from Importable Address to the Speed Dial List, select the number registered in the Speed Dial List, select the address to register in Importable Address, and click <<Add. If you have selected the number for an address that is already registered in the Speed Dial List, add it below. If you have clicked << Change, then instead of being added, the address will overwrite the existing number. To edit an address in One Touch Lists or the Speed Dial List, double click the address to edit. To create a new address in One Touch Lists or the Speed Dial List, double click an address that has no information registered. To change the order in One Touch Lists or the Speed Dial List, select the item to move, and click "Up" and "Down". [. . . ] Check that the program is installed correctly, or that it is supported by the OS. Data could not be deleted. 4-8 PageScope Address Book Utility APPENDIX 4 Details of Error Data could not be transmitted. When transmitting to the following device, space characters in destinations will be converted to underscores. Proceed? Message Send(post) binary data to target device Error Is it all right that the following number of addresses are not added? [. . . ]