User manual KONICA MINOLTA PAGESCOPE ENTERPRISE SUITE

[. . . ] 1. 1 User's Guide Account Manager Contents 1 General 1. 1 1. 2 1. 2. 1 Account Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Function descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Account Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Counter Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] Since unit prices are specified differently depending on the device, the calculation may not be performed correctly if, for example, a device is deleted when counters are totaled by user/account track. <Accounting Result> The accounting result is displayed according to the specified settings. Function Create Accounting Report Details The specified tabulation conditions can be registered as a report pattern. Click this button to display the displayed accounting results in a bar graph. [Export] button [Show Graph] button Registering an accounting report pattern Accounting report patterns can be registered. By registering frequently used accounting report patterns, they can be recalled from the Select Acct Report page for quick calculations. The registration procedure is the same as that in "Accounting by user" on page 3-8. For details, refer to "Registering an accounting report pattern" on page 3-14. Exporting The data for accounting results can be exported to and saved in a file of the specified format. The exporting procedure is the same as that in "Accounting by user" on page 3-8. For details, refer to "Exporting" on page 3-15. Account Manager 3-24 Account Manager Displaying a graph 3 Click the [Show Graph] button to display the accounting result in a bar graph in a separate window. The examples and precautions are the same as those in "Accounting by user" on page 3-8. For details, refer to "Displaying a graph" on page 3-16. Account Manager 3-25 Account Manager 3 3. 4 3. 4. 1 Accounting by account track Selecting the main item Select the account tracks whose data is to be totaled. % Select the check box beside the account tracks whose data is to be totaled, and then click the [Next] button. ­ To select all account tracks, click the [Select All] button. 3. 4. 2 Selecting the sub item Select which data for the selected account track is to be totaled. The following settings can be selected. Function By Term By Device By Function By Paper Size By Color Details Select this setting to total the data according to the usage period. Select this setting to total the data according to the device that was used. Select this setting to total the data according to the functions that were used. Select this setting to total all data and total data by "Large Size" and "Normal Size". Select this setting to total all data, and total data by "Full Color", "2-Color", "Single Color", or "Black". Account Manager 3-26 Account Manager 3 1 Select the secondary condition, and then click the [Next] button. 2 If "By Device" was selected, select the device whose data is to be totaled. Account Manager 3-27 Account Manager 3 3. 4. 3 Selecting a time period Select the time period of the data that is to be totaled. % Select the starting date in the list on the left side and the ending date in the list on the right side, and then click the [Result of Accounting is displayed. ] button. 2 Note The dates when totaled counters cannot be collected do not appear in the list. Account Manager 3-28 Account Manager If "By Term" was selected % 3 If "By Term" was selected, select the pattern for the accounting period and the reference date. ­ Select "Every 3 Months", "Every Month", "Every Week" or "Every Day" as the accounting period, and then select the details for the accounting period. ­ Select a date in the "Basic Day" list, and then select whether the data is totaled "Account up to the Setting Date" or "Account from the Setting Date". Accounting period and counter collection If "9 Months" was selected in the "Every 3 months" box for the accounting period, and "1/1/2008 and Account from the Settings Date" were selected, the data is totaled over the following time periods. 1/1 - 3/31/2008 4/1 - 6/30/2008 7/1 - 9/30/2008 The count for the difference (increment) is calculated for each time period and shown as the result. If counters were not totaled on 3/31, the counter for the nearest day is used. Account Manager 3-29 Account Manager 3 3. 4. 4 Displaying the result The accounting result is displayed as shown below. Function Main Item Sub Item Term Details Displays "By Account Track". [. . . ] Double-sided printing may not be counted correctly depending on the printer driver being used. Double-sided prints may appear as singlesided prints. Account Manager 3-98 Account Manager 3 Function Name Version Download Details Displays the name of the client software. Click this to download the most recent version of the client software. Specify where it is to be saved to save it in an appropriate location. [. . . ]