User manual SHARP MX-B402

[. . . ] OPERATION GUIDE Search based on what you want to do Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE TROUBLESHOOTING About Operation Guide MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/ 04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions Conserve Copy multiple pages on one side of one sheet of paper Copy on both sides of the paper Copy on the front and back of a card Reduce copy mistakes Print one set of copies for proofing Make a copy of this type of original More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Make a copy on this type of paper Envelopes and other special media Transparency film Add the date or page numbers Add the date 04/0 2010/ 4 Add a stamp Add the page number 9 10 11 ABCD EFG Add text Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for hole punching Other convenient functions Functions used for specific purposes Make a copy of arranged photos Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Give priority to a copy job Check the status of a reserved job Copy a thin original PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions Conserve Print on both sides of the paper Print multiple pages on one side of the paper Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine Print attractive output Print matching the size of the paper Adjust the brightness and contrast Bring out faint text and lines Select the print mode Adjust the line widths of CAD data. Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for hole punching Print specific pages on the front side of the paper Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job Store frequently used print settings Store a print job SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides ID card or other card Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges Save trouble 1 2 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an address (search number) Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine's request Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone Check the number of pages for the original then send SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Original with background Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white ID or other card Save trouble 1 2 3 Store frequently used settings Send to multiple destinations aaa@aa. aa. co bbb@bb. bb. c ccc@cc. cc. co ddd@dd. dd. c eee@ee. ee. co View the transmission log aaa@aa. aa. c bbb@bb. bb. eee@ee. ee. e Easily specify an address (search number) Send an Internet fax from a computer Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode Original Sheets Before Transmisson Send the original while removing the colored portions Blank page skip SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files Search for a file abc Search for a file using a keyword Search by checking the contents of files Organize my files Delete a file Delete all files Periodically delete files Change the folder MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the toner collection container Clean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to. . . " menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8. 0 is being used (Some buttons do not appear in the default state. ). Return to top page ( ) Return to previously displayed page ( ) Search based on what you want to do Search using the table of contents Menu page Table of contents page Body page i HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) (5) (6) (1) Return to top page button If an operation does not proceed as expected, click this button to start over again. (5) Adobe Reader Help button Opens Adobe Reader Help. (6) Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. (2) Back one page button Displays the previous page. (3) Forward one page button Displays the next page. (4) Return to previously displayed page button Displays the page that was displayed before the current page. • If a button does not appear, refer to Adobe Reader Help to display the button. [. . . ] (This is called "Scan to FTP (Hyperlink)". ) Scan to Desktop The scanned file is sent to a specified folder on your computer. To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. For the system requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For the procedures for installing the software, see the "Sharpdesk Installation Guide". Scan to Network Folder The scanned file is sent to a shared folder on a Windows computer on the same network as the machine. 5-3 Contents SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-36) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞ SENDING A FAX IN INTERNET FAX MODE (page 5-42) Internet fax transmission The scanned file is sent as an Internet fax. The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. PC scan mode ☞ SCANNING FROM A COMPUTER (PC Scan Mode) (page 5-119) PC Scan A TWAIN-compliant application on a computer connected to the same network as the machine is used to scan a document or image. To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that accompanies the machine. Operating systems that can be used are Windows 2000/XP/Server 2003/Vista/Server 2008/7. Data entry mode The application integration module is required to use the metadata transmission function. ☞ METADATA DELIVERY (page 5-124) Metadata delivery The application integration module can be combined with the network scanner function to append a metadata* file to a scanned image file. (This is called metadata delivery. ) Information entered using the touch panel or automatically generated by the machine can be sent to a directory on a FTP server or an application on a computer as a metadata file in XML format. * Metadata is information about a file, how it is to be processed, and its relation to other objects. 5-4 Contents SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel. If the Internet fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the main power switch in the "on" position. When the [POWER SAVE] key ( ) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready state after a brief interval. Main power indicator "On" position LOGOUT Main power switch [POWER SAVE] key/indicator CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute. If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set. STORING SENDER INFORMATION Be sure to configure this information, as it is required for communication. Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Before using Internet fax Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address". System Settings (Administrator): Sender Data Registration Use this setting to program the sender name and sender address. 5-5 Contents SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. (Administrator rights are required. ) • Basic network scanner settings To configure network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the Web page menu. [. . . ] Use a 32-GB or less USB memory. The connected USB memory cannot be used. Is the format of the USB memory FAT32? Are you using a USB memory with a capacity of more than 32 GB? 8-48 Contents TROUBLESHOOTING Problem The finisher does not operate. Point to check Does a message appear indicating that you need to remove paper from the stapler compiler?Finisher trouble. " *Letters and numbers appear in xx-xx. Solution Remove all remaining paper from the stapler compiler. Check the connection cable. Remove and then firmly reinsert the connection cable, and restart the machine. Stapling does not take place. Does a message appear instructing you to check the staple unit?Does a message appear instructing you to add staples? Remove jammed staples. [. . . ]